Please note, this article is for Higher Education uploads only.
Field Name | Required | Instructions | Example |
Student ID* | Yes | Unique identifier for each graduate | 122345 |
First Name | Yes | Graduate's first name | Alice |
Last Name | Yes | Graduate's last name | Brown |
Mobile Phone* | Yes | Graduate's mobile phone number | 0776554433 |
Email Address | Yes | Graduate's email address | |
Stage | Yes | Only enter 'Progressed External' | 'Progressed External' |
Academic Year of Study | Yes | Enter in the format of {year/year): | 2024/2025 |
Curriculum Area | Yes | The area of study | Mathematics |
Course Title | Yes | The specific course title | Maths Level 3 |
College/Campus | Yes | Name of the Campus or Location of study | Purlos University |
Gender | No | Graduate's Gender. Free text field. | Female |
Ethnicity Code | No | Graduate's Ethnicity Code. Free text field. | 10 |
CAH Code | No | In accordance with HESA aggregations. Free text field. | CAH02-04-02 |
Progression | No | Whether the graduate meets Progression criteria. Use only 'Yes' or 'No' | Yes |
Cohort | No | In accordance with HESA categorisations. Free text field. | A |
* Duplicates and De-duplication:
Data must include all required data points as listed in the table above
No duplicate entries are allowed, especially for Student ID and Mobile Phone
While you should aim to avoid duplicate entries in your CSV file, our platform has a built-in de-duplication feature.
By default, we de-duplicate learners based on the Mobile Phone field.
Upon request, this can be changed to use the Student ID field or a combination of fields.
If multiple rows in the CSV have the same data in the de-duplication field(s), only one record will be retained in our system.
Below is the Submission template to use when uploading:
International Mobile Numbers (Recent Update)
We've enhanced support for international mobile numbers. Here's what’s changed:
International mobile numbers are now supported. Previously, any non‑UK mobile upload would automatically fail. That is no longer the case.
To upload international numbers:
Add a new column titled
Country Codeto your CSV.Populate the country code for all learners, including those with UK mobile numbers (e.g.,
+44,+1, etc.).The
Mobile Phonefield should still contain the mobile number without the country code—just as before.
Important: International numbers will not receive SMS messages at this time.
For full details and instructions (including a video walkthrough), see our International Mobile Numbers article.